Day 6 Tip - Advent Calendar 2025 (Email Makeover)

Day 6: A 2-Minute Email Makeover — Write Clearer, Faster, Better Emails

We all spend more time than we’d like on emails — writing them, rewriting them, and trying to make sure they land the way we intend. But you can transform your communication with one simple shift.

Sending the right email provides clarity and saves time.

Start with purpose. End with action.

This structure instantly makes your message easier to read and respond to. Here’s how it works:

1. Begin with the purpose

A strong subject line is important.

Following this a clear opening sets expectations and reduces confusion.

Example: “I’m writing to confirm the details for tomorrow’s meeting.”

2. Keep the middle concise

Stick to key information only.

No long paragraphs. No unnecessary explanation.

3. End with one clear action

Tell the reader what you need.

Example: “Please reply by 5pm to confirm.”

This approach is effective because it:

• Saves time for both you and the reader

• Prevents misunderstandings

• Reduces back-and-forth emails

• Makes you sound confident and organised

Today’s challenge:

• Rewrite one email before sending it

• Open with purpose

• Close with clear action

A 2-minute improvement can change how people respond to you and how confidently you communicate.

Hazel, Empowering Your Circle